13 Gantt Chart Examples for Senior Project Portfolio Managers

A great Gantt chart example is surprisingly hard to find. Which is a shame, because they’re critical. For project portfolio managers, the art of visual planning is not just about keeping tasks in check—it’s about creating a clear, concise roadmap for every team member, stakeholder, and client on the project.

In this guide, you’ll find 13 great Gantt chart examples that cater to a range of project types and use cases, from marketing to agile engineering and more.

Whether you’re managing a portfolio of strategic initiatives or coordinating a single, high-stakes project, these examples are designed to inspire and inform your approach to project planning.

Need a perfect tool for the job? Visor is the modern, beautiful project portfolio management solution that will transform your data into dynamic, interactive Gantt charts without the need for extensive training. Try it, free!

Why Gantt charts for project portfolio management?

Gantt charts are a staple of project management, providing a visual timeline of tasks, milestones, and dependencies for various projects.

For experienced project portfolio managers, the ability to see multiple projects at once, with all the constraints, tasks, and deadlines therein, can make a huge difference in strategic decision-making.

The basics of a Gantt chart are fairly consistent. You have a chart plotted with bars that represent tasks, spread out over time, set to overlap based on various areas like teams or resources. It’s the way you tailor them to your industry and needs that’s the key to a great Gantt.

A Jira-integrated Gantt chart in Visor

When you’re managing multiple projects at the same time, Gantt charts become more critical than ever. And the tools you choose make all the difference in how well you’re able to juggle 

More projects in your portfolio than you know what to do with? We have a guide for managing multiple Gantt projects!

Modern tools like Visor integrate seamlessly with popular SaaS apps like Jira, Asana, and Salesforce, allowing you to transform your project data into beautiful, crystal-clear charts. With features such as bi-directional integrations, drag-and-drop simplicity, and AI-powered smart templates, Visor is built to make even the most complex project simple and easy to follow.

1. Project Portfolio Management Gantt Chart Example

At the top of our list is a project portfolio management Gantt chart example, designed to provide a consolidated view of multiple projects.

Managing a multi-project portfolio Gantt in Visor

This high-level chart is perfect for senior managers who need to track overall progress, resource allocation, and strategic milestones across a variety of projects. By grouping projects into distinct portfolios and integrating live data, you can quickly identify bottlenecks and reallocate resources efficiently.

Sharing options for a Visor workbook

Tools like Visor also offer consolidated dashboards and bi-directional syncing with the other apps you already use, ensuring that your portfolio remains up-to-date and actionable.

Project portfolio management Gantt best practices:

• Align with Strategic Objectives: Map projects against business goals to easily spot high-impact initiatives.
• Prioritize Projects: Use visual cues (like color coding or labels) to indicate priority and risk level.
• Resource & Budget Tracking: Integrate resource allocation and budget milestones for real-time oversight.
• Portfolio Review Milestones: Schedule regular reviews to reallocate resources and adjust timelines as needed.

2. Agile Software Development Gantt Chart

Agile methodologies often require flexible planning. This Agile software development Gantt chart example breaks down work into sprint cycles, allowing teams to visualize iterative progress.

Milestones in an Agile Gantt

In this format, tasks are grouped by sprints with clear milestones for planning sessions, reviews, and releases.

Grouping tasks by sprint in an Agile Gantt

By incorporating real-time updates from development platforms, you can ensure that your team remains agile and responsive to change.

Agile software development Gantt best practices:

• Sprint-Based Segmentation: Break the timeline into sprints, with clear start/end points for iterative cycles.
• Backlog Integration: Link tasks to user stories or backlog items so teams can trace features to requirements.
• Frequent Checkpoints: Include daily stand-ups, sprint reviews, and retrospectives to adjust tasks as needed.
• Flexible Dependencies: Allow for dynamic task dependencies that can adapt as priorities shift.
• Continuous Integration Points: Schedule build and testing phases within each sprint to ensure quality.

3. Marketing Plan Gantt

A well-organized marketing plan is essential for any competent marketing team to be able to execute. This marketing plan Gantt chart example outlines the steps from initial research to final execution, tracking key performance indicators and deadlines along the way.

With clearly defined phases, marketing teams can easily see how creative briefs, campaign launches, and post-campaign analysis interconnect.

A grouped marketing-focused Gantt

With customizable fields and conditional formatting, tools like Visor make it simple to adapt your plan as market conditions evolve.

Marketing plan Gantt best practices:

• Campaign Milestones: Define phases such as market research, content creation, distribution, and analysis.
• Audience Segmentation Tasks: Break down tasks by target segments to tailor messaging and channels.
• ROI and Metrics Checkpoints: Incorporate checkpoints to review campaign performance against KPIs.
• Collaborative Reviews: Schedule regular stakeholder meetings to refine strategy and creative direction.
• Seasonal Adjustments: Factor in seasonality by setting flexible milestones for market trends and events.

4. Product Roadmap Gantt Chart Example

Holistic, strategic product planning often spans months or even years. This product roadmap Gantt chart example provides a visual framework for tracking themes, epics, and release milestones.

A product roadmap Gantt organized by team member

This format helps ensure that long-term product strategies align with day-to-day operations, even over longer time scales.

For comparison, Visor’s timeline view for product management

With Visor’s timeline view, you can effortlessly communicate your product’s evolution to both internal teams and external stakeholders, making it easier to adapt your roadmap based on market feedback.

Product roadmap Gantt best practices:

• Feature Prioritization: Use clear indicators to show which features are must-haves versus nice-to-haves.
• Release Cycles: Map out version releases, beta testing, and feedback loops.
• Customer Feedback Integration: Plan iterations based on real user feedback and usability tests.
• Cross-Department Collaboration: Coordinate timelines between product, engineering, and marketing teams.
• Long-Term Vision: Include strategic initiatives that align with future market trends and company growth.

5. Web Development Gantt Example

For web development projects, this detailed web development Gantt chart example breaks down tasks into content creation, design, and technical development.

Managing tasks and milestones in Visor’s Gantt view

This chart allows project managers to allocate resources effectively while ensuring that each phase of the website build is completed on time.

Tracking tasks by both milestone and team leader

Visor’s intuitive drag-and-drop interface helps you make quick adjustments as the project progresses, ensuring that your digital projects stay on schedule.

Web development Gantt best practices:

• Front-end/Back-end Separation: Clearly distinguish between design, coding, and integration phases.
• Iterative Testing: Build in frequent QA and user testing sessions to catch issues early.
• Responsive Design Milestones: Include dedicated checkpoints for mobile responsiveness and accessibility.
• Version Control Integration: Link tasks to version control milestones to ensure smooth deployments.

6. Bug Tracking Gantt Chart

Even the best planned projects encounter issues. A bug tracking Gantt chart is an effective way to manage and resolve software bugs.

A bug tracker Gantt made with Visor

By organizing tasks into categories such as “open,” “in progress,” and “closed,” and using color-coded priorities, your team can focus on resolving issues swiftly.

Managing different open bugs with a Gantt

Using Jira? You can integrate Jira with Visor for faster status updates with a one-click sync, keeping your project data current.

Bug tracking Gantt best practices:

• Severity-Based Prioritization: Clearly categorize bugs by severity and impact to focus efforts.
• Time-Bound Resolutions: Assign deadlines for critical bug fixes and set escalation milestones.
• Regular Triage Sessions: Schedule routine triage meetings to review new and ongoing issues.

7. Editorial Content Gantt Chart Example

Content-driven organizations benefit from a structured approach to publication. Visor’s blog couldn’t run without a well-oiled content engine, and our Gantt charts are a huge part of that. Our editorial content Gantt chart example allows you to organize tasks by month or content type, ensuring that deadlines for drafts, edits, and publication are clearly visible.

Managing content production with a Visor Gantt

This method not only streamlines workflow but also improves team accountability. With conditional formatting available in modern tools like Visor, you can quickly highlight overdue tasks and upcoming deadlines to keep your content calendar on track.

Editorial content Gantt best practices:

• Content Lifecycle Phases: Outline research, writing, editing, design, and publication stages.
• Deadline Buffers: Include extra time for revisions, fact-checking, and stakeholder feedback.
• Theme & Series Planning: Group related content into series with interconnected milestones.

8. Event Checklist Gantt

Getting ready for a very big day? You absolutely need a Gantt chart to help. Event planning demands meticulous attention to detail, and that’s what this event checklist Gantt chart example provides.

An Asana-integrated Gantt with plenty of notes

This Gantt breaks down every component, from vendor coordination and venue booking to marketing outreach, into discrete, manageable tasks. By setting clear milestones, you can ensure that every event element is aligned.

Event checklist Gantt best practices:

• Pre-Event Coordination: Detail tasks for venue booking, permits, vendor negotiations, and risk assessments.
• Budget & Contract Reviews: Set milestones for contract finalization and budget approvals.
• Communication Plan: Include milestones fo regular check-ins with stakeholders, vendors, and team members.
• Contingency Planning: Build in buffer periods for unexpected delays and last-minute changes.

9. Video Production Gantt Example

Much like written content, video production projects involve multiple stages: pre-production, production, and post-production.

Creating a production schedule with a Visor Gantt

A video production Gantt chart is ideal for managing these phases, ensuring that scripts, filming schedules, and editing timelines are coordinated seamlessly.

Formatting a Gantt chart for at-a-glance clarity

With visual cues and status indicators, this chart can help prevent delays and ensure that creative teams meet their deadlines. Modern project management tools like Visor simplify these processes by offering AI-powered templates that adapt to your production needs.

Video production Gantt best practices:

• Shooting Schedules: Allocate time for shooting, reshoots, and equipment setup.
• Editing Rounds: Plan for multiple rounds of editing, including creative reviews and technical corrections.
• Post-Production QA: Schedule quality assurance checks for sound, color grading, and effects.
• Distribution Planning: Integrate milestones for distribution strategy, platform uploads, and promotional tie-ins.

10. Social Media Marketing Chart Example

Social media moves fast, so marketing in that space requires precision. This social media marketing Gantt chart example organizes daily posts, campaign rollouts, and engagement tracking across various platforms.

Managing and tracking social media content releases with a well-organized Gantt

This chart can delineate tasks by platform and time of day, allowing you to monitor performance in real time.

Social media marketing Gantt best practices:

• Content Calendar: Develop a detailed content schedule across platforms, including posting dates and themes.
• Engagement Tracking: Set milestones for real-time monitoring of campaign engagement and audience feedback.
• Platform-Specific Strategies: Customize tasks based on the unique needs of each social channel.
• Influencer Collaboration: Plan outreach, contract, and content creation phases for influencer partnerships.
• Analytics Reviews: Schedule periodic performance reviews to optimize ongoing social media strategies.

11. Construction Schedule Gantt Chart

Gantt charts are much bigger than just software development. For industries like construction, detailed planning is critical. Visor’s construction schedule Gantt chart example breaks down the project into phases such as pre-construction planning, construction, and closeout.

A custom multi-project construction portfolio Gantt

This format enables project managers to schedule inspections, contract sign-offs, and resource allocation effectively. With Visor’s customizable timeline, you can manage multiple construction projects simultaneously while keeping all stakeholders informed of progress.

Construction schedule Gantt best practices:

• Phase-by-Phase Detailing: Break the project into distinct phases (site prep, foundation, framing, etc.).
• Critical Path Identification: Highlight tasks that are critical to the overall timeline to prevent delays.
• Regulatory Milestones: Include scheduled inspections and compliance reviews as non-negotiable tasks.
• Resource Coordination: Plan for material deliveries, subcontractor schedules, and workforce shifts.
• Contingency Buffers: Build in buffer periods for weather disruptions and unforeseen delays.

12 Event Promotion Gantt Chart Example

Promoting an event involves coordinating multiple marketing channels. This event promotion Gantt chart example maps out tasks across email, social media, press releases, and sponsorship outreach.

This visual approach helps ensure that promotional efforts are aligned and that no element is missed.

A task tracker Gantt with milestones

By integrating data from various sources, tools like Visor can provide a consolidated view of all promotional activities, making it easier to manage and adjust plans as needed.

Event promotion Gantt best practices:

• Media Outreach Planning: Schedule time for press releases, influencer outreach, and media briefings.
• Content Rollout: Define clear timelines for teaser campaigns, countdowns, and final announcements.
• Engagement Metrics: Incorporate regular check-ins to review engagement data and adjust tactics.
• Budget Oversight: Set milestones to track promotional spend and ROI throughout the campaign.

13. Marketing Campaign Gantt

Finally, the marketing campaign Gantt chart example focuses on the execution of integrated marketing campaigns. This chart organizes foundational planning, creative development, and execution phases into one cohesive timeline.

A colorful, well-organized Gantt chart for paid marketing tracking

By segmenting the campaign into clearly defined tasks and milestones, you can keep all team members aligned on objectives and deadlines. Try a Visor timeline view for even more options!

Marketing campaign Gantt best practices:

• End-to-End Mapping: Define stages from market research, creative development, launch, to post-campaign analysis.
• A/B Testing Integration: Include milestones for testing different creative or messaging strategies.
• Customer Journey Tracking: Visualize touchpoints along the customer journey for targeted adjustments.
• Cross-Functional Collaboration: Schedule checkpoints for alignment between creative, analytics, and sales teams.

What Gantt chart example will you be using?

Gantt charts are more than just visual timelines. They’re strategic tools that help senior project portfolio managers pull off their biggest, boldest projects. From managing an entire project portfolio to tracking the nuances of a single marketing campaign, each Gantt chart example in this guide can serve as a roadmap to your next big undertaking.

Modern project management solutions like Visor enable you to create and customize these charts effortlessly. With features such as bi-directional integrations, customizable fields, and AI-powered Smart Templates, Visor helps you transform static data into actionable visualizations that drive strategic decision-making.

Manage tasks – granular and at the high-level – with the click of a button

Whether you’re refining an existing process or exploring new planning methods, the right Gantt chart can make all the difference in managing complex projects effectively.

Explore these examples, adapt them to your needs, and see how tools like Visor can help you stay ahead in today’s fast-paced project environment – get started for free!

Halden Pfearsen

Halden Pfearsen

Senior Writer

Halden Pfearsen is the head writer at Visor, bringing you the best of the best in PM strategy, news, and tools. She's been in the SaaS startup space since 2016, and has loved every second. Other things she loves include guitar, camping, and tabletop games.

Find more of Halden's published work, presentations, and awards right here.

Washington DC